Offering Webinar Recordings: A Troubling Trend

record webinar We started using webinars to generate buzz and interest in premium content about six months ago. They are a terrific way to deliver helpful information to a worldwide audience and talk about the benefit of joining our membership sites or purchasing premium content. At $99 a month for an account with GoToWebinar.com it is cost effective as well.

There are two business models that have worked nicely for us with webinars:

1. Do a free one-hour webinar with a partner that has a product to offer. 45-minutes is pure education on a specific topic, 10 minutes of questions and answers, then 5 minutes of pitch for the guest presenters product. We take 50% of everything sold through the webinar.

2. A free one-hour webinar with a partner who then does a follow-up webinar that is paid. The one-hour webinar is education on a subject and at the end is a pitch for the paid webinar. One we did recently was a free one-hour webinar and a 3-hour paid webinar the following week. (three evenings with one hour each). We split the revenue 50/50.

While we’ve found that 7:30 pm EST / 4:30 pm PST works best for our US-based audience, we have a large international audience for that site as well. We record the video webinar using Camtasia and post it about 18 hours after the live webinar.

Offering the video recording made sense – especially when our international audience would have to get up in the middle of the night to view the live recording. The intent is, of course, that anyone who isn’t able to attend the live webinar will watch it later. This would fine if I actually thought people were watching the recording when we sent them the link. Some certainly do, but my sense is that many don’t.

The more webinars we do and as our list gets used to the fact that the recording will be available later, the lower our attendance at the live webinars have become. It’s a trend I am becoming increasingly concerned with. The stats show that not even half of the people who didn’t attend the live webinar (but registered so they would get access to the recording) are watching it. I know everyone says the media world is transitioning to an “on demand” culture and that consumers of the media are demanding media be on their terms. I get it.

The trouble is, the media never gets consumed if it is available “on demand” forever. As with everything else when it comes to getting people to take action, when the recording is available forever, there is no urgency to watch it and therefore it doesn’t happen.

There are a few solutions we’re considering:

1. Do the live webinar and then replay the webinar recording at a specific time that would be late afternoon / early evening for Europe, Asia and the Middle East.

2. Offer the recording for only 48 hours after the live webinar, after which time it will be taken down. It would create the urgency to get more people to watch the recording.

I think #2 is the best solution, but I’m interested in hearing the feedback of others who know the webinar space well like Paul Colligan and Ken Molay of the Webinar Blog. What do you think, guys?

If anyone else has ideas or has experienced this trend as well, I’d love to hear them in the comments.

Tim creating content, site marketing ,

  • Cheryl
    Taking a chance of asking one of those wish-I'd-thought more questions.....

    Why don't most webinars have an "I can't attend the live webinar but please send me the archive link". It bothers me that I have to sign up for a live event I know I cannot attend but it is the only way to get that link for the archive. After all, most who attend the live presentation aren't going to watch the archive. Feels like bad manners as well as could potentially create extra costs for the presenter and/or sponsor. Besides, it would bother me if I was a presenter expecting 100 people and only 50 showed up. Not the way I want to treat someone who gave of their time to share information I want/need.

    As far as archives, I often prefer the archive versions since I can stop the presenter to give me a minute to think about whatever it was they just said or even replay so I make sure I understood something complex. Most presenters provide followup email addresses if I have any questions. Maybe a silly thing but what if there was a link that added the archive info to my calendar (date/time of my choosing). I sometimes schedule mine to help me plan for it.

    Giveaways work on many levels (we do it to get our staff/faculty to attend live sessions too). Aside from white papers, I can't remember having an opportunity for a give away by viewing archives.

    We've been discussing how to encourage the use of archives here at the college, so much good info just sitting in the dark waiting in vain, in a sense like a shelved library book that no one borrows. So far, we've not come up with any real solid ideas that work and those that we have come up with involve live f2f moderators that greet and then encourage discussion at the end. Isn't a lack of interest though, it is really mostly competing priorities.

    Just my thoughts.......
  • Interesting thoughts Cheryl. I do like the idea of perhaps a checkbox that says, "I can't make the live webinar but please send me a link to the recording." I would be an easier way to get an idea of how many people to expect at the live event.
  • Hey Tim,

    Have you considered a monthly download type of membership? That way, at least, they have to download the webinar before the end of the month and then it disappears.

    Plus, you can offer previous months as stand alone products.

    Might be best of both worlds.
  • The paid webinars we always record and then sell later as archives. So doing that already.

    Might be interesting to do a small $ monthly fee to be able to download the freebies whenever you want as well.
  • Tim, thanks for the explicit request for my comments. I have written a post where I can go into greater depth in my response. You and your readers can check it out here: http://bit.ly/tbcomment

    --Ken
  • paulcolligan
    First of all Tim, excellent post. We'll start with some bad news first and then go onto a solution. Sound good?

    In all honesty, it's even worse than you described above. Not only do people not attend live Webinars and online events live because they 'can' watch it later, at any point, they also too often don't. Because it is available at "any time" there is no urgency to pick it up. And we all know what wheel gets the grease.

    Now to the flip side of the false scarcity game: make up an imaginary deadline (like 48 hours) and you have an audience that is thinking about you in a beat-the-clock have-to-act-soon to get-it-free approach to life. No real money has even been made via vendors with this kind of audience.

    So, what do you do?

    1) You embrace the reality of time-shifted media and you offer both options - always. The "New Media Content Creation Model" (Google it) dictates that you mean your audience on their terms. You really have no choice.

    2) You build into the live events elements that can't happen in the recordings. Access to the presenter and live Q&A are a big part of this. This is especially true for the free events because you tell people, "look, show up at 9a and you might get a chance to get this thousand dollar an hour consultant to answer your question."

    Side note on that one, whenever you ask a question from the audience, make sure to read their WHOLE name. There is no sweeter sound to most people than the sound of their own name, Tim.

    Other options in the live event include drawings and limited giveaways. These aren't false scarcity because the contract is simple, ... the speaker will be giving away 3 copies of their product, that kind of thing.

    If the speaker doesn't want to give away anything, buy a few and give them away.

    Audience participation is key. Anything from getting them to chat on Twitter (I once got one of my live events as a Twitter Trending Topic) to "opening the lines" for people to check in, ask questions, yell, etc.

    3) This is the most important one. It's something you do in addition to points 1 and 2, but it is the real game changer here. You simply have no choice but to integrate and realize this reality in your business.

    Live attendees are best. But the numbers of time-delayed attendees are even better if you think about the whole picture.

    I did a webinar once with 103 live attendees. I made everyone know (actually pushed the message hard) that they could grab the recording later and didn't have to attend live. 24 hours after the recording was released, I had over 1000 downloads. Had I not made the recording available, AT BEST I would have seen 200 live. Which would you rather have, 200 live or 103 live and 1000+ downloads?

    4) As a "bonus" if you will, you can always offer a reason for your audience to consume the content in a certain amount of time. Emailing everyone who signed up with a "and the presenter made an amazing offer that is only good until Friday" will do great things for your numbers too.

    Great questions, Tim, keep 'em coming ...

    Paul
  • Wow, you sure nailed Google for that term Paul! ;)

    Yeah, I'm having fun working out those things on my end too. Glad I have a mentor who has experience and enjoys doing it!
  • Great tips, Paul - thanks a million for your input. The giveaways and takeaway offer that I can use to build the urgency are great ideas.

    Not sure I totally agree with "audience that is thinking about you in a beat-the-clock have-to-act-soon to get-it-free approach to life. No real money has even been made via vendors with this kind of audience."

    For the membership sites, it seems these days the only way I get a wave of buying is to create a beat-the-clock urgency offer. But I do see that is could burn out the audience and be less effective when used too often..

    However, I do need to think more about allowing access to the recordings and be creative about finding ways to get people watching soon after the live event.

    Thanks again Paul.
  • paulcolligan
    Create a beat-the-clock urgency offer - just don't make it fake.

    "We're Taking Down The Recording Tuesday" - Fake Urgency

    "Starting Tuesday, We Start Charging For The Recording" - Real Urgency

    Your audience knows the difference between the two.

    "We can only allow this to be downloaded 200 times." - Fake Urgency

    "I promised the presenter I wouldn't make this available to the entire world for free forever. As a result, we've agreed to pull the plug after 200 downloads." - Real Urgency

    It's all a matter of the copy.

    Paul